KSeF

The new KSeF e-Invoice Integration enables sending invoices from ERP system in a structured form to the KSeF platform. Make the transition today and comply with regulatory requirements for business-to-business transactions!

The National System of e-Invoices (KSeF) is a system for issuing, receiving and storing structured invoices. The system aims to streamline document workflows, enhance transaction security, and improve the efficiency of tax audits.

Starting from February 1, 2026, the use of KSeF will become mandatory for enterprises with annual revenues exceeding PLN 200 million, and from April 1, 2026, it will apply to all other businesses.

What does this mean for entrepreneurs?

• A legal obligation to issue invoices exclusively in electronic format via the KSeF platform.
• Integration of accounting and ERP systems with the KSeF platform.
• The need to appropriately adapt financial and accounting processes within the organization.
• Implementation of user permissions for issuing and receiving invoices in the system.

It is therefore worth starting the process of adaptation now in order to be prepared for possible changes in the future. Early preparation will minimize the risk of errors and ensure continuity of tax reporting.

A structured invoice is issued and received using the National System of e-Invoices with the use of interface software, in electronic form and in accordance with the model of an electronic document.

The structured invoice is in the xml format according to the logical structure of the e-Invoice (FA_VAT). Therefore, it is the third type / type of invoice next to paper and electronic invoices. It is issued by taxpayers using the National System of e-Invoices and marked with the number identifying this invoice in the system.

Structured electronic invoices will be issued according to the template, based on the logical structure presented by the Ministry of Finance.

The legislator provides for the possibility of issuing a structured invoice directly in the KSeF (i.e. via the KSeF’s web interface) or in the taxpayer’s financial and accounting system in accordance with the published structured electronic invoice template.

Key Benefits of Implementation:

• Ready-to-use integration solution.
• Full automation of business processes.
• Support for all invoice types.
• Solution developed by local experts.
• No requirement to archive invoices in paper form.
• Structured invoices accelerate document circulation and settlement processes

Key Information:

• Full compliance with the requirements of the National e-Invoicing System (KSeF).
• Secure, encrypted data exchange.
• Reduction of VAT refund processing time by 20 days.