Scientific Research

ERP built to support business processes within the professional service industry such as technical and scientific research

Selecting a new ERP solution is a major decision for any organisation. To secure optimal support of your processes, it is crucial that your ERP solution is tailored to your particular way of managing your organisation.

There is an ERP solution for research organisations that support your efforts to:

• Get an overview of funders
• Manage the application process
• Set up budgets and plans
• Execute projects
• Monitor progress
• Reporting

We have been working successfully together with research organisations for more than 20 years. This has given us in-depth knowledge of the research sector and enabled us to give you expert advice on how to manage and improve your administrative processes.

ERP for Research Institutes – Comprehensive Support for Managing Projects and Finances

Research institutes, scientific organizations, and R&D centers operate in highly complex environments that require strict financial and administrative control. Managing multiple projects funded from different sources, reporting to funding agencies, and maintaining full transparency are everyday challenges.
The ERP for research institutes solution from Todis has been designed specifically for scientific organizations. It supports research, administrative, and financial processes by automating key workflows and ensuring full compliance with audit requirements.

Challenges in Managing a Research Organization

Managing Projects Funded from Multiple Sources (Grants and Subsidies)

Research institutes often run several national, EU, and commercial projects simultaneously, each governed by different funding rules, timelines, and reporting requirements.
An ERP system for scientific institutions centralizes all project data, connecting budgets, schedules, and costs in a single platform. Project managers gain clear oversight of progress, spending, and compliance with funding rules.

Complex Reporting and Audit Requirements

Funding bodies such as the National Science Centre (NCN), National Centre for Research and Development (NCBiR), or the European Commission require detailed financial and performance reports. Preparing these manually is time-consuming and error-prone.
ERP for research institutes automates reporting, generating accurate financial statements and performance summaries compliant with the required standards, thus simplifying audit procedures.

Cost Control and Budget Management in Scientific Projects

Uncontrolled expenses or financial mismanagement can jeopardize future funding. The ERP system enables real-time monitoring of costs and budget deviations, allowing institutes to respond quickly and maintain financial discipline.
With precise cost allocation and analytics, institutes gain full visibility into their financial health.

Key Functions of an ERP System for Research Institutes

Project and Grant Management

The IT system for research institutes consolidates all project data in one place. It allows users to plan resources, schedule tasks, monitor progress, and track research costs.
Both project managers and research teams benefit from transparent access to up-to-date information about project performance.

Multi-Level Budgeting and Cost Control

ERP for research institutes supports multi-dimensional budgeting – by project, department, or funding source. It tracks personnel, material, and external service costs, making financial control easier and more accurate.
Integrated analytical tools enable data-driven decision-making at every level of the organization.

Advanced Reporting and Automated Statements

Flexible reporting modules allow users to generate customized financial and operational reports tailored to specific funding agency requirements.
The system automatically consolidates data from accounting, HR, and project departments, eliminating manual data collection. This significantly reduces the time needed to prepare interim and final reports.

Benefits of Implementing ERP in a Research Institute

Compliance with Funding Agency Requirements

ERP systems ensure that all project and grant management processes comply with the rules of NCN, NCBiR, Horizon Europe, and other funding programs.
Automation reduces errors, ensures timely reporting, and improves the overall transparency of financial operations.

Full Financial Transparency of Projects

ERP for scientific institutions provides a complete view of financial flows – from fund allocation to final project settlements.
Decision-makers have constant access to accurate data, while project partners benefit from clear and trustworthy communication.

Streamlined and Automated Administrative Processes

An integrated ERP system automates repetitive administrative tasks such as cost allocation, document workflows, and report generation.
This allows employees to focus on research and innovation rather than administrative work, improving overall efficiency and project quality.

Why Choose the Todis ERP System for Research Institutions?

Proven Experience with Public Sector and Research Implementations

Todis has extensive experience in delivering ERP solutions for public sector organizations, universities, and research centers.
Our systems are tailored to the specific requirements of research management, grant financing, and complex institutional structures.

Flexibility in Creating Custom Reports and Analyses

The Todis ERP system offers flexible tools for building customized reports and analytical dashboards.
Research institutes can easily create summaries by project, funding source, or department – supporting strategic planning and data-driven decision-making.

Implementing an ERP system for a research institute is an investment in efficiency, transparency, and financial security.
The Todis solution helps scientific organizations manage research projects, grants, and administrative processes in an integrated and compliant way. With flexible modules, automated reporting, and audit-ready functionality, ERP becomes not just an IT tool but a strategic asset supporting the advancement of science and innovation.